The United Kingdom Visa Invitation Letter Requests

For overseas conference attendees, a United Kingdom entry visa invitation letter will be issued after (A) abstracts have been accepted and (B) registration fee has been paid (registration fee will be returned back with 25% processing deduction if visa application fails).

Steps to obtain the visa invitation letter:

  1. Participant needs to fill and pay registration fees through an Online Registration System
  2. After receiving the payment, NSCJ will email and send the paid registration invoice to the participant.e
  3. Participant downloads and fills the Visa Request Form, then email it to
  4. NSCJ prepares the invitation letter within 1-3 working days and sends to the participant for accuracy check up.
  5. Participant informs NSCJ for accuracy.
  6. NSCJ posts the track or/and signed a letter in the mail, and informs the tracking details to the participant in the
  7. Participant informs NSCJ when he/she receives the letter from the post.

Visa invitation letter preparation and postages:

  • £29 ePDF-invitation letter without postage
  • £39 an invitation letter signed and tracked without guaranteed postage
  • £79 an invitation letter with 5 days guaranteed postage

We recommend applying at least 3 months in advance. Any visa invitation letters are requested from 20 June to 10 July 2016, and will be subjected to a £79 charge for 5 days guaranteed DHL delivery.

The deadline for requesting a Letter of Invitation is 10 July 2016. For those not registered and paid by 20 July 2016, the issued letter will be canceled, NSCJ will inform the UK Border Agency that they should not be accepted to obtain the entry visa.

Check if you need a UK visa is available here.

General guide for UK business visa in English available here.

If registration fees have NOT been paid: once your presentation abstract has been accepted, you can request an acceptance letter by email to to request an electronic PDF acceptance letter for obtaining fund approval or applying for a passport. If you need a signed/track postage letter, 39GBP will be paid in advance.

Thank you very much for your kind cooperation and support!


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Aberdeen, Scotland, United Kingdom, SC452202




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